Job Description

Filing Deadline: Fri 1/10/2025

This is a UC San Diego Internal Recruitment open to UCSD Health System Facilities Engineering Staff Only

DESCRIPTION

Business Administration (BA) is a support and business team for multiple departments (8) that serve three UCSD Health hospitals. BA is structured with five work categories (Administration, Finance, Management, Development, Strategy) designed to drive structured performance across the division and support the pursuit of operational and organizational goals.

This position is designed to support a variety of programs and processes within CORE Services Business Administration and across all CORE Services departments (Emergency Management, Environmental Health & Safety, Environmental Services, Food & Nutrition Services, Facilities, Health Campus Development, Security) and all service lines within.

This position primarily serves an admin function and will perform a variety of duties, including, but not limited to general administrative duties, data collection & performance tracking, information & report preparation, meeting management & event coordination, and special projects.

This position will undertake specific process analysis work in the form a Green Belt project through UCSD Extension.

This position will also join collaborative projects with departments across the UCSD Health landscape, including Nursing, Finance, Supply Chain, Transformational Health, Information Services, Strategy, Communications, Campus, and others.

Successful candidates will exhibit strong communication skills across a variety of mediums and platforms, a desire and intuition for problem-solving, an interest in learning, and the ability to collaborate across various functions and UCSD Health departments to achieve organizational objectives

JOB RESPONSIBILITIES:

• Full suite of administrative support to the department Manager & Director (calendar & coordination, meeting management, proactively resolving calendar conflicts, event planning, travel support, department & division communications, etc), financial management support (budget report reviews, PO maintenance, non-labor submissions), labor resource management (timekeeping, productivity reviews, people planning, interview coordination), external department liaison (HR, IT/IS, Supply Chain, operational clinical leaders, etc), and general business support (fleet maintenance, supply logistics, space setup, etc).
• Manage, plan, and administer a range of administrative operations with intent to drive division-wide alignment and organization with established tools, structure, standards, and best practices.
• Operate a framework of programs to help staff, departments, and the division achieve its goals & objectives and support local operations, including long-term efforts to identify, assess, track, and implement efficiencies in operations (labor & non-labor); support a system-framework with a renewed and structured focus on quality, timeliness, and customer service; collaborate with administrative partners (Supply Chain, Finance, HR) for the benefit of all; and, provide analytic support across local operations.
• Perform surveys and studies for resources plans and divisional activities in accordance with organizational and divisional goals.
• Operational improvement project-based coordination and co-management with internal partners and external departments (THT, OEC, Finance, Campus, etc).
• Organizing, designing, and drafting organizational website content.
• Provide operational support and apply business concepts in the department and across the Facilities Division, including daily engagement, weekly reporting tools and escalation techniques, monthly scorecard reporting, performance reporting, and organizational collaboration support.

MINIMUM QUALIFICATIONS

• Six (6) years of related experience, education/training, OR a Bachelor’s degree in related area plus two (2) years of related experience/training.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint) and other office software.
• Advanced critical thinking and problem-solving skills to manage highly complex information, assess problems, and develop effective solutions.
• Advanced organizational and project management skills.
• Ability to produce and deliver presentations to diverse audiences.
• Advanced interpersonal skills for effective collaboration with managers, professional and technical staff.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Attention to detail and accuracy in all work.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• A proactive approach to problem-solving and the ability to work independently as well as part of a team.

PREFERRED QUALIFICATIONS

• Experience working in healthcare or construction.
• Experience working in a heavily matrixed organization.

SPECIAL CONDITIONS

• Employment is subject to a criminal background check and pre-employment physical.
• Must be able to work various hours and locations based on business needs.

Pay Transparency Act

Annual Full Pay Range: $66,252 - $102,416 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $31.73 - $49.05

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

UC San Diego Health is the only academic health system in the San Diego region, providing leading-edge care in patient care, biomedical research, education, and community service. Our facilities include two university hospitals, a National Cancer Institute-designated Comprehensive Cancer Center, Shiley Eye Institute, Sulpizio Cardiovascular Center, the only Burn Center in the county, and and dozens of outpatient clinics. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

UC San Diego is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20
For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

a. "Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

Job Tags

Similar Jobs