Job Description
Job Description: Virtual Executive Assistant
**Location:** Dallas, TX, USA
**Work Arrangement:** Remote
**Employment Type:** Contractor
We are a leading provider of virtual executive assistant services, dedicated to supporting small business owners and entrepreneurs. With over 20 years of industry expertise, our mission is to empower clients to focus on strategic growth by handling their administrative tasks efficiently. We foster a fun, professional, and growth-oriented work culture, valuing our team members and their professional development. Although our team is fully remote, we deeply value collaboration and teamwork.
We are seeking proactive, tech-savvy virtual executive assistants to join our expanding team. If you're an exceptional executive assistant seeking a flexible work schedule, we'd love to hear from you!
Job Responsibilities:
- **Calendar and Scheduling Management:** Efficiently manage calendars and scheduling.
- **Travel Coordination:** Arrange travel, including accommodations and itineraries.
- **Social Media Management:** Oversee social media engagement and management.
- **Presentation Creation:** Develop professional PowerPoint presentations.
- **Invoicing and Payments:** Handle invoicing and manage payment processing.
- **Expense Reporting:** Prepare and submit expense reports.
- **Client Support:** Provide excellent client care and support.
- **Event Planning:** Assist with light event planning and coordination.
- **Email Management:** Manage and organize email correspondence.
- **Procedural Documentation:** Help create and maintain procedural documents.
- **Newsletter Management:** Manage newsletters for distribution.
Preferred Candidate Attributes:
- Ability to work independently in a virtual environment, managing tasks and meeting deadlines.
- Proactive work ethic with a strong sense of responsibility.
- Exceptional attention to detail.
- Pride in producing high-quality work.
- Strong written communication skills.
- Ability to follow both written and verbal instructions accurately.
- Excellent customer service skills.
- Ability to handle multiple tasks and prioritize effectively.
- Strong organizational skills for managing multiple clients.
- Commitment to maintaining confidentiality.
Required Abilities:
- Establish and manage priorities effectively.
- Analyze complex information and draw meaningful insights.
- Develop strategic solutions to address challenges.
- Work in a methodical and sequential manner.
- Design and systematize processes for efficiency.
- Visualize and diagram workflows, steps, and procedures.
- Create order and structure from disorganized situations.
- Organize both information and physical/material resources effectively.
- Implement structured systems to improve workflow and efficiency.
Requirements:
- Minimum of three (3) years of experience as an administrative or executive assistant.
- Fully equipped home office, including:
- A computer with the full version of MS Office 365.
- High-speed internet access.
- A smartphone with email capability.
- A computer with a functioning webcam for virtual meetings.
- Strong proficiency with cloud-based tools (e.g., Google Workspace, project management software).
- Excellent time management and organizational skills.
- Ability to maintain a high level of professionalism and confidentiality.
Additional Notes:
- This is a 1099 contractor position.
- The role is fully remote.
- A background check is required prior to contracting with us.
- We are seeking candidates with availability during regular business hours (8 a.m. - 5 p.m.). Please note, this is not a project-based position and cannot be done alongside a full-time job.
- At this time, we are not hiring applicants residing in MT, PA, NY, NJ, or CA. Applicants from these states will not be considered.
Application Instructions:
Please submit your resume, cover letter, and salary requirements to the hiring manager.
We look forward to hearing from you!
Employment Type: Contractor
Salary: $ 45,000.00 65,000.00 Per Year
Job Tags
Full time, Contract work, For contractors, Remote job, Home office, Flexible hours,